Budgeting Your Time Accurately
In order to plan our days and to manage our time, we have to be capable
of budgeting that time with a relatively high degree of accuracy. If
we schedule multiple tasks in a given day and underestimate how long
it will take to complete them, we will be forced to shove excess over
to the next day. Invariably, it seems, this leads to more reshuffling
and a quick move from organization to chaos.
In order to budget our time correctly, we need to be able to make an
educated (and reasonably accurate) guess as to how long various projects
will take. There is no simple way of knowing this. However, there are
a few things we can do in an effort to make accurate predictions. Let
us look at three things we can do to budget our time more accurately.
Guess Long
One of the most common mistakes new time managers make is underestimating
the length of time any given project. When the project runs over time,
a problem results. Schedules must be adjusted, and deadlines could be
missed. One can protect themselves from this fate by intentionally overestimating
the amount of time a project will take. The daily task list may be checked
off early, allowing one to get a head start on the next day.
Pay Attention.
We would all love to be free spirits with no need for a watch or clock.
Unfortunately, the rest of the world appears dedicated to working by
the clock. We really should, too. If for no other reason, then to get
some first hand information about how long individual tasks are taking
us. You certainly do not want each and every click of a second hand
to lord over you, but keeping a close eye on the time goes part and
parcel with time management.
Log it.
Observing time and paying close attention to it in a general sense
is valuable. Even more valuable, however, is actually logging the time
we spend on certain tasks. While we work each day, it is a good idea
to track the amount of time we spend on any given project. This is important
because we will eventually encounter a task similar to one completed
at some previous time. By logging our time, we can consult that history
to better predict how long the task will take this time. If one consistently
logs projects and time expenditures, they also become more aware of
time, in general.
Are you ready to budget your time accurately? If you maintain a project
log, overestimate the time required to complete a project and to pay
some level of attention to the clock, you are definitely making progress
toward that end. Projecting time requirements for tasks can be one of
the trickier aspects of time management, but techniques like these will
make the process easier.
|
